Organized (host) by Zoom free version is NG? Introducing the functions that can be used and the difference between the paid version 3 plans

How to host (host) a meeting in Zoom

To host (host) a meeting on Zoom

In order for you to host a Zoom meeting as a host, you need some simple setup. Let's start with the basic Zoom account creation method.

Need to create a Zoom account?

If you want to host a Zoom meeting as a host, create a Zoom account. Creating an account may seem daunting, but creating a Zoom account is very easy.

Introducing how to create an account for each PC, smartphone, or tablet device.

Create a Zoom account from your PC

To create a Zoom account from your PC, first open the official Zoom website.

Enter the email address you want to use on this screen and then proceed to "Sign up is free".

After entering your e-mail address, the registration screen for your date of birth will be displayed next. Enter your date of birth here and click Continue.

Next, the character authentication screen will be displayed. Enter the displayed alphanumerical characters and click "Confirm".

Let's check the mailbox of the email address you registered earlier. Then, the following confirmation email is sent. Click "Activate Account" in the email.

Then, the following screen will be displayed. Enter your first name, last name, and any password on this screen, and click "Continue".

Next, you will be able to download the desktop application, so if there are no particular problems, download it. You can use Zoom without downloading, but downloading is more convenient and easier to use.

This completes the creation of a Zoom account from your PC.

Create an account from your smartphone or tablet device

Let's check the procedure for creating an account from your smartphone or tablet device. First, install the "Zoom Cloud Meetings" app from the App Store or Google Play.

After the installation is complete, let's actually start the app. When you start it, the following screen will be displayed, so tap Sign Up at the bottom left.

Next, the date of birth input screen will be displayed, so enter your date of birth here.

Next, the screen for entering your e-mail address, first name, and last name will be displayed. Enter each and tap Sign Up.

Then, a confirmation email will be sent to the email address you entered. Activate your account by clicking the URL in the email or the verification button labeled "Active Account".

The above is how to create a Zoom account from your smartphone or tablet device.

How to host a Zoom meeting

Learn how to host a Zoom meeting. The procedure is basically the same for PCs, smartphones, tablets, etc.

For PC, after signing in to Zoom, click New Meeting from this screen.

Similarly, from your smartphone or tablet device, tap New Meeting on the upper left from the screen below.

Select on / off the video before the meeting starts to start the meeting. The above is how to host a meeting.

To inform participants of a meeting

When hosting a meeting, we will explain how to notify meeting participants from each terminal such as a PC, smartphone, or tablet.

To notify the participants of the meeting from your PC, click "Participants" from the toolbar at the bottom of the meeting screen.

If you have already registered the contact information of the participant you want to invite, the name will be displayed and you can click on it.

To invite unregistered members, click Invite at the bottom left of the Participants tab and select Copy URL or Copy Invitation. Paste it into your email or SNS and share it with your participants.

You can also inform the participants of the meeting by giving the meeting ID and password in the red frame below. Invite them in any way you like.

Inform participants of the meeting on their smartphones or tablets

The method of inviting participants on a smartphone or tablet device is basically the same as on a PC.

First, start a new meeting and tap "Participants" at the bottom of the screen.

Then tap "Invite" at the bottom left.

Then, the selection of the transmission method will appear, so select the method you like here. You can now inform the participants of the meeting.

How to schedule a meeting

To reserve and hold a meeting in advance, select "Schedule" on the TOP screen of the Zoom app. You can reserve a meeting by setting the meeting name, date and time, ID and password.

If you make a reservation on Zoom's schedule and send an invitation to the participants, it is very convenient because you can be notified in advance that the meeting will be held. You can also add appointments by linking with your own Google calendar.

Useful features to remember when hosting with Zoom

If you're hosting a Zoom meeting, there are some features you'll want to keep in mind in advance. Let's remember and utilize the situations and setting methods that can be used.

Breakout session

"Breakout session" is a convenient function when you want to divide a meeting into groups of multiple people during a Zoom meeting with a large number of people. It is suitable for group meetings and other group activities in the middle of a large meeting.

To have a breakout session, the host must first go to the "Meeting Page" from the browser version of Zoom's personal page settings screen and check "Breakout Room".

Screen sharing

Zoom allows meeting hosts and participants to share the screen displayed on their PC, smartphone, iPad, etc. as it is. This function is called "screen sharing function", and various files such as PowerPoint and images can be shared.

The screen sharing method is as follows.

1. From the meeting screen, tap "Share screen" 2. Select the file you want to share, such as photos, iCloud Drive, Google Drive, etc. 3. Tap "Share screen" at the bottom right

You can share your screen by following these steps. Meeting hosts can also limit screen sharing to participants for security and tamper-proof reasons.

YouTube

If you want to use Zoom to hold online seminars and events, you can also use YouTube Live for live streaming.

This is a service limited to the paid version of Zoom, but enable "Allow live stream distribution of meetings" from the setting screen of the browser version of Zoom, and check "YouTube" and "Custom live stream distribution service".

Zoom can be streamed live by linking the YouTube account you want to stream, so it is a very convenient function when you want to hold seminars and events for more than 100 people.

Differences between the paid and free versions of Zoom

Zoom has a paid version and a free version. The difference between them is

And so on. If you want to hold a large meeting or an online seminar, we recommend the paid version of Zoom.

Introduction of each plan

There are 3 plans in the paid version of Zoom, and there are 4 plans in total including the free version. The features of each plan are introduced below.

1. Free plan

Price: Free

Number of contractable IDs: No limit

Consecutive meeting time: 24 hours for up to 2 people, 40 minutes for 3 or more people

Webinar function: None

Cloud storage function of recorded data: None

Number of people who can participate in the meeting: Up to 100 people

2. Paid Pro Plan

Fee: 19,200 yen excluding tax (annual amount)

Number of contractable IDs: 5-9 IDs

Consecutive meeting times: unlimited

Webinar function: Paid option

Cloud storage function for recorded data: Yes

Number of people who can participate in the meeting: Up to 100 people

3. Paid business plan

Price: 26,400 yen (annual amount) excluding tax

Number of contractable IDs: 10 ~ 49 IDs

Consecutive meeting times: unlimited

Webinar function: Paid option

Cloud storage function for recorded data: Yes

Number of people who can participate in the meeting: Up to 300 people

4. Paid enterprise plan

Price: Estimated for each company

Number of contractable IDs: 50 IDs ~

Consecutive meeting times: unlimited

Webinar function: Yes

Cloud storage function for recorded data: Yes

Number of people who can attend the meeting: Up to 500 people

Benefits of the paid version

The big advantage of the paid version of Zoom is that the free version can be used for 3 or more people in a row for up to 40 minutes, but it can be used for up to 24 hours, which is almost unlimited.

Also, if you record a meeting, it can be saved in the Zoom cloud, so it does not overwhelm the memory of your computer.

Other benefits include an increase in the number of people who can attend the conference and the ability to live stream seminars and meetings online. If you want to hold a large number of meetings such as companies and groups, we recommend the paid version Zoom, which has a wide range of functions.

Let's master Zoom as a host

Zoom is a convenient service that allows you to meet and make calls online regardless of location or time. Let's use Zoom not only as a participant but also as a host to hold a meeting.

Once you get used to using Zoom to some extent, why not consider holding a paid version of Zoom or webinar according to your purpose and purpose.