Voice input of "Google Docs" is convenient! Explanation from basic usage to how to create minutes [Basics of using Google]

When you hold a meeting, etc., the minutes are almost always necessary. What method do you think of when you want to create minutes?

The most orthodox method is to use a text editor on the spot, or record the meeting and transcribe it later while listening to it. However, if you type on the spot, you are likely to miss it, and it takes a lot of effort to listen and transcribe the audio later.

If you learn the voice input of "Google Docs" introduced this time, you will be released from the hassle of creating such minutes. First of all, I will introduce what "Google Docs" is and how to do voice input with "Google Docs".

Contents What is "Google Docs"? How to voice input with "Google Docs" Tips for voice input with "Google Docs" Advantages and disadvantages of voice input Summary

What is "Google Docs"?

"Google Docs" is, as the name suggests, one of the services provided by Google. If I were to describe what kind of service it is in one word, it would be "Word that can be used on the web and shared and co-edited within a team."

Since it can be used for free and you can work while sharing, it can be widely used for meetings and remote work.

How to voice input with "Google Docs"

Now, let's take a look at how to actually voice input with "Google Docs".

For PC

First, select "Documents" from the menu on the top right of the Google home screen. This will take you to the start screen of Google Docs.

By clicking the template you want to create from "Create a new document", a file will be created according to the template.

To use voice input, select "Voice Input" from "Tools" at the top of the screen. By the way, as described to the right of "Voice input", you can also start voice input by pressing "Ctrl button", "Shift button" and "S" at the same time.

When you press "Voice Input", a recording mark will be displayed as shown in the image. By the way, if the following pop-up appears at the top of the screen, the microphone is not permitted in the browser and voice input cannot be performed at this time.

If you see a pop-up like this, press "Allow" to allow your browser to use the microphone.

Once you have granted microphone permission to your browser, click the microphone mark that appears on the screen. Then, the voice input from the microphone of the computer will be converted to text and input to "Google Docs".

By the way, punctuation and line breaks are not reflected. If necessary, corrections are required in the typing input. Typing input is possible even during voice input, so if there is a misconversion, you can correct it during voice input.

For voice input, if you want to insert a line break, pronounce "Atarashii kaigyo", and if you want to insert a period, pronounce "ten" and it will be reflected. It is difficult to use in the minutes, but please use it according to the situation.

For Android

"Google Docs" is basically installed on Android. If it is not installed, please install "Google Docs" first.

To create a new document on Android, tap the "+" button at the bottom right of the screen.

To use voice input, tap the menu button at the top of the keyboard and select "Voice Input". By the way, microphone setting is required when performing voice input on Android. Let's enable the use of the microphone from the setting screen of the smartphone.

For iPhone

Voice input is easy with iPhone. It is possible to start voice input simply by pressing the microphone icon originally attached to the keyboard.

By the way, if you do not enable voice input on the keyboard, the following display will appear. By pressing "Enable voice input" here, voice input can be used normally.

Google Docs on iPhone uses voice input from this keyboard. When you open the document, a keyboard will appear at the bottom of the screen, so press the microphone button from there.

Is it possible to input audio data?

"Google Docs" allows you to input audio data such as mp3 files using a computer. First, enable the computer's "stereo mixer" so that the audio data played on the computer can be recognized by "Google Docs".

For Windows 10, first right-click the speaker icon at the bottom right of your computer screen and click "Sound". Then the "Sound" setting screen will be displayed, so select "Recording" from the tab.

Move the cursor to "Sound Mixer" and right-click to open the "Sound Mixer" menu. Select "Enable" here. Select "Enabled" and if "Ready" or a green check mark is displayed, you are ready.

*The setting procedure for "Sound Mixer" differs depending on the Windows version and environment.

After that, play the voice data and start voice input with "Google Docs" to input the voice data.

By the way, if you start voice input in "Google Docs" and then play the voice data, please be aware that voice input may stop when you try to press the voice data.

Tips for voice input with "Google Docs"

Sometimes voice input does not work well with "Google Docs" on a computer. In that case, first check the surrounding environment.

With "Google Docs", if the surroundings are noisy, noise is included, and voice recognition tends to fail. Try to do it in a quiet environment when you use voice input. Also, in the case of the built-in microphone of the computer, it may not be recognized well. If so, try using an external mic.

In addition, "Google Docs" allows voice input in various languages ​​other than Japanese. You can change the language by clicking the button below, so please change the language according to the situation before performing voice input.

Advantages and disadvantages of voice input

We recommend that you understand that there are not only advantages but also disadvantages when using voice input.

Benefits of using voice input

One of the biggest benefits of using voice input is that you can input faster than typing. It also has the advantage that it is easy for people with disabilities to use because it can be input simply by starting and stopping it, and that input can be done hands-free.

Disadvantages of using voice input

The disadvantage of using voice input is that you cannot perform perfect voice input. Therefore, it is necessary to insert line breaks and punctuation marks in typing input, and to check for mistranslation after input.

Also, there is no problem with voice data, but it cannot be denied that it is difficult to use in public places when voice input is performed with a microphone. There is no problem when compiling the minutes of a meeting, but if you use it around your company desk or in private, you will be concerned about the surrounding eyes.

Summary

Voice input of "Google Docs" allows you to efficiently create meeting minutes. Voice input is faster than typing input, so it will greatly reduce the hassle of document creation even in places other than business.

Although there are some tips and disadvantages of inputting, why not learn the voice input method of "Google Docs" and make good use of it?

● Composition / Writing / Aya Nishida (Kyoto Media Line / http://kyotomedialine.com) "IT Passport Examination" and "Basic Information Engineer Examination" in the National Examination "Information Technology Engineer Examination" hold the test. We provide technical maintenance support at a company that develops, introduces, and maintains mail-order EC packages.